Universal Property Management

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Privacy Policy

Privacy Policy for Universal Property Management

Universal Property Management is committed to safeguarding the personal information entrusted to the company by Residents or Employees.  Your privacy is important to us, and the following will inform you of the personal data we will collect, use of collected data, who has access to the data collected, the rights of Site users, and the. By using our Website, you are accepting the practices described in this policy.

Purpose

The purpose of this privacy policy (this “Privacy Policy”) is to inform users of our Site of the following:

 

 

  1. The personal data we will collect;
  2. Use of collected data;
  3. Who has access to the data collected;
  4. The rights of Site users; and
  5. The Site’s cookie policy.

Consent

By using our Site users agree that they consent to:

  1. The conditions set out in this Privacy Policy; and
  2. The collection, use, and retention of the data listed in this Privacy Policy.

Personal Data We Collect

We only collect data that helps us achieve the purpose set out in this Privacy Policy. We will not collect any additional data beyond the data listed below without amending this Privacy Policy first.

Data Collected Automatically

When you visit and use our Site, we may automatically collect and store the following information:

 

  1. IP address;
  2. Location;
  3. Hardware and software details;
  4. Clicked links; and
  5. Content viewed.

Data Collected in a Non-Automatic Way

We may also collect the following data when you perform certain functions on our Site:

 

  1. First and last name;
  2. Age;
  3. Date of birth;
  4. Sex;
  5. Email address;
  6. Phone number;
  7. Address;
  8. Payment information; and
  9. Auto fill data.
This data may be collected using the following methods:
   1. Filling out forms and applications.

How We Use Personal Data

Data collected on our Site will only be used for the purposes specified in this Privacy Policy or indicated on the relevant pages of our Site. We will not use your data beyond what we disclose in this Privacy Policy.

The data we collect automatically is used for the following purposes:

 

  1. Analytics

The data we collect when the user performs certain functions may be used for the following purposes:

 

  1. Review of applications;
  2. Creating of work orders;
  3. Maintaining accurate records; and
  4. Communication.
How to Access, Modify, Delete, or Challenge the Data Collected

If you would like to know if we have collected your personal data, how we have used your personal data, if we have disclosed your personal data and to who we disclosed your personal data, or if you would like your data to be deleted or modified in any way, please contact our office here:

Phone: (519) 208-6111

E-mail: office@universalpm.ca

Modifications

This Privacy Policy may be amended from time to time in order to maintain compliance with the law and to reflect any changes to our data collection process. Universal Property Management reserves the right to modify this Privacy Policy without notice at any time.

Other Disclosures

We will not sell or share your data with other third parties, except in the following cases:

 

  1. If the law requires it;
  2. If it is required for any legal proceeding;
  3. To prove or protect our legal rights; and
  4. To buyers or potential buyers of this company in the event that we seek to sell the company.

 

If you follow hyperlinks from our Site to another Site, please note that we are not responsible for and have no control over their privacy policies and practices.

How Long We Store Personal Data

User data will be stored until the purpose the data was collected for has been achieved.
You will be notified if your data is kept for longer than this period.

How We Protect Your Personal Data

In order to protect your security, Universal Property Management takes precautions including administrative, technical, and physical measures to safeguard your personal information against loss, theft, and misuse, as well as against unauthorized access, disclosure, alteration, and destruction. All Universal Property Management staff are bound by strict confidentiality agreements and are responsible for maintaining and keeping accurate records.

While we take all reasonable precautions to ensure that user data is secure and that users are protected, there always remains the risk of harm. The Internet as a whole can be insecure at times and therefore we are unable to guarantee the security of user data beyond what is reasonably practical.

Children

We collect the personal data of children under 13 years of age. We only collect the personal data of children under 13 years of age with the express consent of their parents or guardians. This consent is collected as follows:
   1. An application form completed by a parent/guardian.

Who We Share Personal Data With

Employees
We may disclose user data to any member of our organization who reasonably needs access to user data to achieve the purposes set out in this Privacy Policy.

Third Parties
We may share user data with the following third parties:

1. Online form company.

We may share the following user data with third parties:

2. Information included on applications and forms.

Third parties will not be able to access user data beyond what is reasonably necessary to achieve the given purpose.

Cookie Policy

A cookie is a small file, stored on a user’s hard drive by a website. Its purpose is to collect data relating to the user’s browsing habits. You can choose to be notified each time a cookie is transmitted. You can also choose to disable cookies entirely in your internet browser, but this may decrease the quality of your user experience.

We may use the following types of cookies on our Site:

  1. Functional cookies
    Functional cookies are used to remember the selections you make on our Site so that your selections are saved for your next visits;
  2. Analytical cookies
    Analytical cookies allow us to improve the design and functionality of our Site by collecting data on how you access our Site, for example data on the content you access, how long you stay on our Site, etc;
  3. Targeting cookies
    Targeting cookies collect data on how you use the Site and your preferences. This allows us to personalize the information you see on our Site for you; and

  4. Third-Party Cookies
    Third-party cookies are created by a website other than ours.